Museum Ultimate Bundle Features & Specs

ResourceMate® Premium

The ResourceMate® Premium version has all of the features of the ResourceMate® Extended version with the added feature of being able to have up to 3 people maintaining the collection at a time.

• Great if you need 2-3 people (additional licenses available) maintaining the collection, checking out or checking in
• Catalog any type of resource

• Unlimited items
• Keep track of who made what changes and able to revert back if necessary
• MARC import/export
• Volunteer entry
• Store web link for items or multi-media objects
• ISBN retrieval from over 100 sources (registered users with up to date support)
• Process list of ISBN’s
• Searching & Reporting
• Establish items that cannot be searched
• Track pamphlets, flyers, brochures, serials and subscriptions
• Track funding region
• 3 OPAC licenses – more can be purchased
• OPAC has book bin and ability to email search results
• Circulation – Establish circulation rules such as: can not check out if Patron/Family has an item overdue by x days, do not create fine if less than $x.xx.; can be established system wide.
• Privileges can be given or taken away for a particular Patron Group (ex. Teachers), or for individual patron (ex. Principal)
• Establish resource types that cannot be checked out, maximum number of times to renew, increased or reduced check out periods.
• Set maximum number of items checked out per Patron/Family
• Holidays can be exempt from fine calcualtions
• Create additional circulation records for renewals
• Patron circulation privacy
• Bar coding and printing
• Easily generate listings by title, author, category, subject as well as overdue listings and spine labels
• Spiral-bound manual with index. Extensive Help available at the press of a button. Handy "How-Do-I" section.
• Three free months of technical support upon registration (via toll-free number or e-mail).

More specific features

General

• "How Do I" button in top right corner of every form that will answer commonly asked questions specific to that form.
• Tip of the Day.
• Change font name and size for all screens, and change font name and size for all reports.
• Change the look of your ResourceMate® with different "skins"

Cataloging

• Keep track of who made what changes to your database, to create reports on the changes and revert back to a previous value if someone made a change by accident
• Manage textbooks- mass multiple copy process to catalog; streamline entering of textbooks; default is to have textbooks kept on a separate grid from all other resources
• Volunteer Entry feature allows multiple people (volunteers) to install ResourceMate® on their home computers, enter items and patrons and transfer them to the main computer via usb flash drive, cd or e-mail attachment. The person in charge of the library will then take the volunteer's file and merge those entered items into the main database. Main Librarian determines what volunteers can add to (Resource Types, Categories, Subject Headings, etc.).
• Bar Coding - Simplify the process of circulating items by bar coding your items. Program also prints bar codes.
• Extensive Security - Set up very specific security for each person that uses ResourceMate®.
• Import – Process your list of ISBN’s all at one time
  • from MARC - enter items by importing records in MARC format. Book suppliers or other software vendors often supply these records. Call us to ensure your particular MARC format is compatible.
  • items from External file (Ascii, dbf, Excel, Word, Access) - Import items from a number of file formats including those generated by the export feature in other programs.
• Export
  • to MARC
  • export and print any grid layout you have created
• Export to Excel, Html or Ascii.
• Multimedia storage – Link or store any number of Windows objects (picture, audio clip, video clip, document, spreadsheet) with each item. this features transforms ResourceMate® Plus into a searchable multimedia database.
• Import full cataloging data from the Library of Congress, Amazon and over 100 other sources (for registered users with up to date support)
• Unicode capable – catalog in any language
• Catalog any type of resource and customize accordingly
• Track status of your items such as: lost, to be repaired, to be purchased etc.
• Record and update current replacement value; great for insurance purposes
• Establish Authority lists
• Store web link items; great for e-resources
• Prints labels and cards for those libraries with card catalogues. Or print just spine labels only. (Supported labels and cards)
• Store Donated and In memory of information, also Reading program fields (searchable)

Searching & Reporting

• Full History / Statistical Reporting - Accumulate history of circulation activity. Generate and report historical and/or statistical information.
• Year end Inventory Reporting - generate Inventory Reports that can help you determine exactly what items are missing from your collection. Determine who last checked out missing items
• Search and report based on ANY information entered using keyword, title, author, subject, category, publisher and your own user-defined fields
• Generate listings by title, author, category, subject, call number and many more
• Create your own reports or choose from a number of built in reports
• Preview, print, e-mail or export reports to pdf, rtf,Is, graphic or html format
• Include/exclude items on reports based on single or multiple/compound search criteria.
• Overdue reporting and automatic waiting list management.
• Add your own user-defined fields to customize the program to your own situation.

Circulating

• Establish circulation rules such as: can not check out if Patron/Family has an item overdue by x days, do not create fine if less than $x.xx.; can be established system wide.
• Privileges can be given or taken away for a particular Patron Group (ex. Teachers), or for individual patron (ex. Principal)
• Establish resource types that cannot be checked out, maximum number of times to renew, increased or reduced check out periods.
• Set maximum number of items checked out per Patron/Family
• Create additional circulation records for renewals
• Fines - Calculate and accumulate fines based on overdue items. Set daily and weekly fines for each resource type (books, videos, etc.)
• Holidays can be exempt from fine calcualtions
• Patrons - Patrons can be grouped into families.
• E-mail Mail out reminder to each individual, print pages for those without e-mail addresses Process Reserves/Holds
• All patron activities performed from one screen – Checkout, checkin, Renew, Reserves and change Patron Details
• Print Receipts
• Display patron pictures
• All Circulation at a glance - easily see Over dues. Sort by Patron, Item, or Due Date.
• Manually add to the Waiting/Reserve List.
• Renew remaining Items for a Patron.
• Patron circulation privacy
• Check-out and Check-in can be batched so user can confirm transactions before applying them.

3 Additional Patron OPAC Licenses

One Patron OPAC (Online Public Access Catalogue - uses your organization's computer network) license is included with each copy of ResourceMate®. It allows the user to search the actual up-to-the-minute database contents.

These three additional station licenses are a low-cost solution to allowing several people throughout your organization to search your collection. This is known as an "OPAC"--Online Public Access Catalogue--and it uses your organization's computer network.

Patron OPAC is an ideal addition to any organization where more than one patron needs to search the database at the same time. Using Patron Search Screens ensures that your library users cannot edit or delete your library data; they can only search.

Patron OPAC Features

• Show listing as well as Item details.
• Print the seaClick here for a full screenshotrch results of one Item, selected Items, or all Items as either a Listing or detailed Report.
• Establish additional fields that can be searched.
• Search by Exact Phrase Starting With (=) or Exact Phrase Containing (like)
• All Words - Exact Word
• All Words - Word Starting With
• Any Word - Exact Word
• Any Word - Word Starting With and
• Keyword Searching.
• Fuzzy Searching is included as well - lewis, c.s., lewis c s , lewis, c s will all find Lewis,C.S.
• Boolean logic for searches now includes "and not", "or not."

Web OPAC

Makes your library searchable on the web. Add an optional password to restrict your audience. ResourceMate® Web OPAC is a great way to increase the awareness and accessibility of your library!

The ResourceMate® Web OPAC product is Perl CGI code that runs our sample web search. Upon purchase, Jaywil Software will implement the ResourceMate® Web OPAC on your web server. It can be installed on your web site, intranet, etc.

If you don't have a web site you may want to consider one of the many free web space providers on the web.

Benefits

• promote your library by taking it to the people instead of asking them to come to you
• your library will now be available 7 days a week, 24 hours a day allowing anyone in the world, who you have given your password to (optional), to search whenever convenient for them.
• curious "surfers" may drop by and search for their favorite subject or author, just to try out this new feature you have told them about.
• with Web Search Inter-Library many collections can be searched at once.

What do I need to make my library searchable on the web?

You need to have access to web space. As mentioned above, this might be your organization's web site, your internal web (or "intranet") or you may want to consider free web space.

NOTE: You will need to check with your web site administrator to ensure that CGI scripts can be installed and run.

You will need to have at least one e-mail address if you want your users to be able to make borrow requests right from the Web Search results screen.

You can turn this email feature on and off. You can even customize the search field names to better reflect the nature of your collection. You can have up to 14 fields that can be optionally searched or displayed.

If you don't have ResourceMate® but already have your library data in an electronic format, ResourceMate® Web Search reads a tab delimited ASCII file that includes these fields: title, sub-title, series, author, 2nd author, 3rd author, publisher, category, call number, ISBN, subject1, subject2, subject3 and subject4. If you can create this file, the ResourceMate® Web Search will allow you to make this information searchable on the web.

Installation of Web OPAC

Jaywil Software will install ResourceMate® Web OPAC for you on your organization's web site or anywhere else at an accessible http:// style address

Level 1 Training DVD includes:

• Tips and tricks to entering items
• ISBN Retrieval
• Entering multiple copies, items in a series
• Adding patrons
• Searching for items or patrons
• Change utility
• Circulation with or without bar codes (with bar codes specific to Plus, Extended and Premium)
• Fines and Payments (specific to Plus, Extended and Premium)
• Renew items
• Grid listing reports
• Reports Gallery
• Backup and Restore
• OPAC

Level 2 Training DVD includes:

• Grid customization
• Field customization
• User defined fields
• Resource type customization
• Multimedia (specific to Plus, Extended adn Premium)
• Lookup lists
• Advanced searching
• Modify grid listing reports
• Serials (not available in Lite)
• Pamphlets (not available in Lite)
• Volunteer install and setup (specific to Plus, Extended and Premium)
• Volunteer data export and import to main computer (specific to Plus, Extended and Premium)
• Printing Labels and cards
• Printing bar code labels (specific to Plus, Extended and Premium)
• Security
• Graduating Students
• OPAC customization

Level 3 Training DVD includes:

• Customizing grid layouts for items, circulation and fines/payments (fines/payments specific to Plus, Extended and Premium)
• Customizing grid layouts for patrons and patron activities (Circulation)
• Circulation restrictions, patron groups (specific to Extended and Premium)
• Reserves
• Textbooks (specific to Extended and Premium)
• Modifying reports
• Modifying spine labels and bar code labels
• Importing data (specific to Plus, Extended and Premium)
• Year end inventory (specific to Plus, Extended and Premium)

1 Year Annual Support with Live Chat

Includes continued use of ISBN retrieval, program updates, phone and e-mail support, off-site backup, and Anniversary data check by Jaywil Software as well as the freedom to contact support via live chat.

Where support is up to date, on the anniversary of your registration, you will receive an e-mail with a survey and the opportunity to send your data to Jaywil Software for examination. You will be notified of any concerns about your data so that solutions can be implemented.

Sheet Feed Library Labels (100 sheets)

Label Packages:
1 set per row,
10 sets per 8 1/2 x 11 sheet, 100 sheets per pack.
Laser and Inkjet only.

Honeywell 1200G Handsfree laser scanner with stand

Honeywell 1200G Handsfree Laser scanner with stand - USB interface. Available in black and light grey.

Pre-Printed Bar Code Labels – Laminated (1000 labels)

Pre-printed laser bar code labels for ResourceMate® Plus
5/8" x 2" Laminated,1,000 labels